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Departure Training Webinar for Departure Coordinators and Travel Reps #2 - Shared screen with speaker view
Trudy Lupkes
11:48
You might consider muting if you are not presenting 😊
Rebecca Heywood
12:52
Can’t hear yet…or am I the only one?
Jon H - Virginia
15:38
Will there be a webinar that we can share with the host families, or are teams expected to run their own webinar by team?
Jon H - Virginia
20:54
When will YES travel information be provided then?
Jon H - Virginia
23:07
Top question we get is how does a student pay for an extra suitcase. Will we get the actual PDF e-ticket with ticket number, that we then send to the student, and then they can go online to airline web site, and possibly login and pay for an extra suitcase?
Midge Englund Finger Lakes, NY
24:42
where is the grahpic
Susan Sizemore
26:01
Who is covering costs for PCR pre-flight tests?
Chris Crain Arizona
26:32
what info would be entered into Global link
Jon H - Virginia
28:26
Departure Travel Detail by Area Team  report.  What does the last column mean, THRU TICKET?   On our report right now, Only 2 of 6 that have travel on report show Y, all others show N.
Susan Sizemore
29:36
Do we need to have staff at the airport to coordinate and check-in by country? Or will students check-in one by one?
Chris Crain Arizona
31:05
can it be a home test?
Chris Crain Arizona
32:33
Who is in charge of the sponsored program travel?
Midge Englund Finger Lakes, NY
33:29
will airline check covid test at departing airport??
Mary Jane Evans Silver & Gold
35:12
Is there any availability of paid personnel to help with a far away departure sites
Lynn oBrien Greater IN AT
35:48
Tell us again about the YES/flex students? I know they don’t have the covid testing requirements, but when are they leaving?
Susan Sizemore
36:39
I think AFS could provide a template for the Departure presentation
Marie Edwards - Sierra San Joaquin
37:09
What is the role of the host family about getting them to the airport or is it the AFS staff responsibility?
Chris Crain Arizona
39:42
where can I check to see if Arizona has properly submitted our travel team
Midge Englund Finger Lakes, NY
39:50
we want to have more than one departure coordinator, is that OK??
Mary Jane Evans Silver & Gold
41:11
is there a place to check that our team has all designated people necessary ?
Bill Klenke PA
41:15
Can AFS arrange for the AFS Rep at the airport to get on the other side of security?
Rebecca Heywood
41:32
Can your departure webinar by in person at EOS?
Frank Russo - Kansas City Area Team
42:47
Will Host Families and Students e reminded to check rules and costs for checking a 2nd large suitcase.?
Jon H - Virginia
44:14
Can you please provide instructions on setting up zoom call and the registration procedure for host families?
Marie Edwards - Sierra San Joaquin
50:47
Will students know their flight info before us?
chris crain
01:07:09
so the students used to have their travel info on their lanyards, with the important travel numbers. Is it not possible to still do that?
Midge Englund Finger Lakes, NY
01:08:35
you can get that same information on global link, it will be accurate supposedly 2 weeks before departure.
chris crain
01:09:25
yes,but the national staff provided that information
chris crain
01:09:43
and it was really nice to have for the kids
Midge Englund Finger Lakes, NY
01:10:10
no, you can see it yourself on global link under travel tab on the student
Kansa (Heartland) Mary Porterfield
01:10:31
Well done, Mary Ann!
Mary Jane Evans Silver & Gold
01:10:31
Many airlines have apps which will notify cancelations, gates, etc.
Lynn oBrien Greater IN AT
01:10:39
We are to give the kids the emergency number?
Mary J Kusiak Wisconsin
01:11:00
Great job Mary Ann
Paula Zhang NY
01:11:22
Great example of a webinar, Mary Ann! You and Pat are an all star team 😎
Mary J Kusiak Wisconsin
01:12:03
will the slide presentation be ready that I can just download and then be able to present the slide presentation at my webinar?
Lynn oBrien Greater IN AT
01:16:11
Do we need to have a volunteer there for all the YES/FLEX kids?
Lynn oBrien Greater IN AT
01:23:00
I am glad to hear that YES?FLEX aren’t the responsibility of the travel coordinator.
Karen Small IA
01:25:26
Will teams be copied on the letters sent to students with the COVID testing requirements so we are aware in the event of questions?
Midge Englund Finger Lakes, NY
01:26:53
Thanks!
Midge Englund Finger Lakes, NY
01:30:33
when will the "back up" covid requirements spread sheet be available for volunteers?
FEVZI CAGLARSU - Texas
01:32:03
the student email partner countries will use is the one listed on My AFS, is that correct? They may have used their parents email when they applied to the program and might have changed sfter arrival. How can we make sure partner orgs have correct email for communications
Kansa (Heartland) Mary Porterfield
01:34:56
Thank you! Adding Mary Ann’s presentation was especially helpful.
Jon H - Virginia
01:34:56
Nice job! Thanks.
Paul Tepikian TXGC
01:34:59
good presentation - thanks
Sara - Wisconsin
01:35:03
thanks
Kat Sweeney - Travel Staff
01:35:06
Great to meet everyone!
chris crain
01:35:07
very helpful
Paula Zhang NY
01:35:13
Thanks everyone! Looking forward to a great season :)